Automate the reading and data entry of your PDFs, invoices and complex documents with AI
Say goodbye to manual data entry. Our artificial intelligence solutions read, check and inject your document data in seconds.
From document to data
Your teams drowning in manual document processing
The goal is not merely to read a file. It is to identify its type, extract the expected fields, check their consistency and send a traceable result to the right system.
Hundreds of invoices, orders or forms to enter by hand
Your teams spend precious time re-typing rows of figures instead of focusing on value-adding tasks.
Processing times that stretch out customer satisfaction
A customer waiting 3 days for their file to be validated manually may well go to the competition.
Unavoidable data entry errors on large volumes
A wrong amount or a misspelled name leads to payment delays and correction work.
How AI extracts data from your documents
Traditional OCR (Optical Character Recognition) merely converted a document image into unreadable raw text. Our approach combines Computer Vision with the power of Language Models (Multimodal LLMs) to understand the semantics of the document, whatever its layout.
How the AI pipeline works, step by step
Capture & Ingestion
The document (PDF, scan, email, smartphone photo) is captured automatically from your inbox, a shared folder or an API.
Image pre-processing
Straightening skewed scans, removing noise and enhancing contrast for perfect reading.
Intelligent extraction (LLM parsing)
The AI accurately identifies and extracts the data you need: supplier name, VAT number, date, net/VAT/gross amounts, line items, IBAN. Even if the invoice format changes, the AI knows where to find the information.
Consistency checks & business validation
The algorithm checks that the sum of the line items matches the gross total and verifies whether the IBAN corresponds to the supplier recorded in your database.
Injection into your software
The data is sent straight into your ERP, accounting software (Winbiz, Abacus, QuickBooks) or database.
Handling human exceptions (human-in-the-loop)
If a document is stained or illegible and the AI’s confidence score drops below 95%, the document is sent to a quick validation screen where a human operator confirms the value in a single click.
An intelligent document ingestion pipeline
Ultra-precise data extraction (Vision AI & LLM)
Our technology does more than read text: it understands the structure of the document, whatever its format.
Automatic validation of business rules
The system checks that amounts are consistent, validates VAT numbers and detects duplicates before injection.
Direct integration into your systems (ERP / accounting)
The extracted data is sent straight into your management tools with no human action required.
The document automation method
Analysis of your document templates and identification of key fields
Training and configuration of the AI models
Connection with your email folders, scanners or software
Validation phase and deployment to production
What this changes for your business
- 90% time saved on processing your document flows.
- Instant document processing 24 hours a day, 7 days a week.
- Near-total elimination of human transcription errors.
They trust us
“I recommend Play Digital because of their ability to understand the needs of the market in which clients operate and incorporate this dimension into their solutions. The support goes beyond purely technical thinking; it includes strategic considerations and elements of marketing and communication. Play Digital has allowed us to develop a custom solution in a complex market due to numerous regulations. The flexibility of the chosen solution allows us to constantly adapt to changing demands and market constraints.”
Frequently asked questions
01Can the AI read handwritten or poorly scanned invoices and forms?
Yes. Unlike older rigid OCR systems, our AI models use computer vision and understand context. They can extract data even from a document that is slightly skewed, crumpled or handwritten.
02What happens if the AI is unsure about an amount or a supplier name?
We build in a tolerance rule. If the AI’s confidence level is below 95%, the document is sent to a human review screen where your team member validates the value in one click.
03Which software can you send the automatically extracted data to?
Into any system: your internal ERP, your accounting software (Winbiz, Abacus, QuickBooks), a secure Excel file or an SQL database.
04How long does it take to process a 5-page PDF invoice?
Between 2 and 5 seconds. As soon as the PDF arrives by email or is dropped into a folder, the AI analyses it, validates the business rules and records the data instantly.
05Are our administrative documents used to train public AI models?
Never. We use enterprise AI APIs with strict confidentiality clauses: your documents are processed in encrypted memory and deleted immediately after extraction.
Test a real corpus
Measure automation potential on your own documents
Tell us about the formats, volumes, critical fields and corrections that currently take up your team’s time.
Get in touch